The program starts in Basic mode: downloading batons, the reports about sites and their points, and a short Settings screen. Basic mode is all most people need. Click Advanced mode under Options on the left for the rest. The link then reads Basic mode and takes you back. The program remembers which mode it was in.
The Settings screen also shows Set id, Clear memory, the check of the computer's clock, sending downloads to the online system, the Remote Uploader, and a fold For Magtouch for testing and problems. Backup and restore is added to the Options on the left.
An id point is normally a place on a site. It can also be a member of staff (a tag a guard carries and touches with the baton before a patrol) or an asset (a tag fixed to a thing that has to be checked). Staff are kept in teams, assets in collections, the same way locations are kept in sites.
In the Groups/Points report, click move / ignore ... next to a point to say what it is and where it belongs: a list shows every site, team and collection, a new one of each (a day shift and a night shift team, for example), and Ignore this point. The point moves there with everything it ever clocked, and a line at the top of the screen says where it went. The links new site, new team and new collection above the report add an empty group; click on the name of a group to rename it. A group that nothing is in has a link delete next to its name; one with points or clockings in it cannot be deleted.
In Advanced mode the program does not guess what a new tag is. A tag that a baton brings and that was never seen before is named Unknown with its number, and waits in the group Unknown at the top of the Groups/Points report. Click place it ... and choose what it is and where it belongs from the list. Or click on its name and give it a proper one: the program then asks where it belongs. Detailed lists it as Unknown point among the site's clockings, with the same place it link.
Until it is placed, an unknown point is left out of the reports about a site, except that Detailed lists it as Unknown point; By Download shows it under Unknown. The reports about points say how many are waiting, and Downloads counts them.
In Basic mode a new tag is a location on a site straight away. Staff, assets and unknown points are left out of the reports that are about a site (Detailed, Overview, Site statistics).
Who carried a baton and what they clocked. A member of staff who touches their own tag is taken to carry the baton from then on, until somebody else touches theirs or the baton is downloaded. The first table has a line for each member of staff, the second a line for each such duty: when it started, the baton, how many points were clocked, when the last one was and at which sites. For a period of up to a month there is also a table of how many points each member of staff clocked on each day.
Click on a name in the first table for every point that member of staff clocked in the period, at every site, with the baton and since when they were on duty, and how many points at each site. "All staff" goes back.
▶ Open the Attendance report; the shift times are set in Groups/Points
Who clocked in for each shift, and who was late, at every site. First give a site its shift start times: in the Groups/Points report click "set the shift start times" next to the site's name, type the times (for example 06:00, 18:00) and how many minutes after the start a guard may still clock in without being late. While no site has shift times, the Attendance report itself has a link for each site. A shift ends where the site's next one starts.
For every shift in the chosen dates the report shows each baton that clocked the site's points, the member of staff who clocked in on it (a clock-in up to an hour before the start counts) and when, and whether that was on time or how late (in red). Under it, how many shifts each member of staff had and how often they were late.
A baton that was used with nobody clocked in is shown in yellow. When you know who carried it, click add a clock-in: choose the member of staff, check the baton and the time, and click OK. From that time the baton's points are theirs, until somebody else clocks in or the baton is downloaded, as if they had touched their own tag. A clock-in added like that is marked "(added by hand)" everywhere it shows, is never sent to the online system, and can be taken away again with remove next to it.
For each asset: how many times it was clocked in the chosen dates, when last, how many days that is before the end of the period, by whom (the member of staff carrying the baton) and after which point of a site. An asset that was not clocked at all in the period is marked in red. Below it is every time an asset was clocked.
▶ Open the Guard evaluation report
How well each member of staff kept to clocking points regularly. It is the Guard evaluation report of the online system and works the same way. When it is chosen, its settings show on the left:
The ideal number of clockings in a split is the time to split over the maximum time: 6 for an hour and 10 minutes. The table has a line for each member of staff with the number of clockings in each split, the total, and the total as a percentage of the ideal for the whole table. Under it is a line for each point, when there is more than one. Orange is less than half the ideal, yellow is below it, green is met. None are the points that were clocked before anybody had touched their own tag, so that it is not known who carried the baton (see the Staff report above).
The settings are remembered. Part of a split at the end of the period is not counted, so choose the From and To times so that the period is a whole number of splits.
▶ Open Settings to find the Rue
A Remote Uploader (Rue) on the same network as this computer downloads batons by itself. ERE can fetch those downloads from it, so they show in the reports as if the baton had been placed on a download station here.
Under Settings, tick Send every download to the online system and click Save. Nothing else has to be filled in: this computer is already known to the online system by its registration (see Registering ERE), and its number shows under the tick box. Every baton that is downloaded from then on is sent, also when there was no internet at the time: it waits and is sent later. The last field of the bar at the bottom of the window says how it goes (records waiting, all sent, or not working).
Only what is downloaded after sending is switched on is sent. To send older downloads as well, click Send older downloads too ... next to it and type the date to send from.
The Test the online system button, in the fold For Magtouch at the bottom of Settings, tries the connection at once: under it you read how it went, that the online system answered or why it did not (no connection, for example). The test also fetches the settings that were changed at the online system.
The settings go both ways as well, for a computer that is registered: the To Do list, the next baton id and the check of the computer's clock are sent to the online system as soon as you save a change, together with the time zone of this computer. When one of them is changed there, the program takes it over the next time a baton is downloaded, or at once when you press Test, and says so in its log. When the online system wants Clear memory switched on, the program first asks the person at this computer, and leaves it off unless they agree. Set id can be switched off from the online system but not on; it is only switched on at this computer.
The Downloads report gets a column Sent to the online system: Yes, Waiting, or how many records were not sent. Records without a valid time and records that a program loaded into the baton are never sent.