Saving a report as a PDF or for Excel, and printing

Create PDF

Click Create PDF in the Options on the left. Choose where to save the file (a name is suggested) and click Save. You are then asked if you want to open the PDF. The PDF contains the report on the screen, with the title and page numbers but without the tips and the links that only work on the screen, and can be sent by e-mail or printed from any PDF viewer.

• The Overview is saved on a landscape page. A day of hourly blocks fits on one page. A longer period is spread evenly over as many pages as it needs, each with the names of the points down the left; the program works out how many columns fit so that the times can still be read.
• There is nothing to save on the help pages, or when a report is not available.

Export to Excel

Click Export to Excel in the Options on the left to save the report on the screen as an Excel workbook (.xlsx, which LibreOffice and Google Sheets open too). It has what the report is about (type, site, dates) and then each table of the report under its own heading. Numbers and times are real numbers and times, so they can be sorted, filtered and added up; the colours of the Overview, the Guard evaluation and the time between clockings are kept.

Printing

Click Print in the Options on the left. A preview opens that shows the report as it will be on paper, page by page. Click the Print button of the preview to choose the printer and print, or close the preview to go back without printing. A help page can be printed the same way.

Printer settings is where the paper size, the margins and portrait or landscape are chosen. They are kept until the program is closed. The Overview is always printed landscape.

A long report on paper is often easier to handle as a PDF: save it with Create PDF and print that from any PDF viewer.